Administrative & Operations Coordinator | Look2Innovate (Saeul, Luxembourg)
Look2Innovate builds and rents professional audio guides used by millions of visitors at museums and exhibitions worldwide. This is a hands-on, get-stuff-done role where accuracy, reliability, and ownership matter in a small, tight-knit team.
What we're looking for
- Fluent in French and English, written and spoken
- Genuinely good with office software and curious about new tools
- Organised and precise, with strong attention to detail
- Able to work autonomously and take responsibility for your own dossiers
- Discreet with confidential business and client information
- Flexible on scope, not on quality
What you'll do
Own rental project administration from contract signature to equipment return, including stock planning and client follow-up. Encode contracts, quotes, and delivery orders in our commercial software. Manage supplier and client documents, flag discrepancies, and support coordination with hardware and manufacturing suppliers, including order tracking and delivery follow-up. Support the accounting team with payment tracking and expense verification. Handle after-sales and returns administration. Help coordinate parcel shipments with the wider team. To apply, send your CV and a brief introduction to info@look2innovate.com
Applications in French or English are welcome. This is an office-based role in Saeul, Luxembourg, with no travel required. You can also apply via look2innovate.com.